Congratulations! If you are viewing this outline, then in all likelihood your organization has received an invitation from the Foundation to submit a Full Proposal (organizations must receive an invitation before submitting a Full Proposal). The following outline will guide you through the process of completing and submitting a Full Proposal to the Foundation. In most cases, the Full Proposal is submitted to the Foundation via the Foundation's web-based Share 360 system (using the user name and password that was sent to you). Using this outline as a guide, you can begin the process of gathering up information and preparing narratives. These materials can then be “cut and pasted” into the Share 360 Full Proposal web form (in some cases you can simply attach a file to the web form). By using “sophisticated” cut and paste (or attachment) technology, you can spell check your entries (by using the spell checker in your word processing software), create a backup of your information, and have the information available for use in preparing other grant applications (always a big timesaver).

B. Narrative

The Full Proposal narrative should be no longer than five pages and should describe the program or service for which funding is being requested. This narrative should provide sufficient information so that the Foundation can easily assess whether there is a match between the mission of the recipient organization and the mission of FHL Foundation to support attachment relationships, systems, and research. In preparing the Full Proposal narrative, organizations are encouraged to consider the following question, “As a result of this project, will we be able to measure and report on the amount of progress made toward solving the societal problem our organization was formed to solve?” Organizations should indicate in their narrative which Initiative Area(s) their project will fall under (click on this link to see a listing of Initiative Areas). Organizations should explain why they have chosen a particular Initiative Area. Organizations are encouraged to contact the Foundation if they need assistance in preparing the Full Proposal narrative. In some cases, organizations may be able to reuse (either in part or in whole) the long narrative submitted as a part of a First Step Survey Form (FSSF). Please check with the Foundation office (click on the CONTACT button above) before reusing a FSSF long narrative for the Full Proposal narrative.

C. Appendices

D. Budget for the Proposed Project***

As outlined above, in most cases the Full Proposal is submitted using the Foundation's web-based Share 360 system. Organizations are encouraged to create Full Proposal materials using a format that is easy to transfer electronically (either as a Word document or as a PDF file). In rare cases, an organization may not be able to submit the Full Proposal using the Share 360 system (as an example, an organization may experience a temporary inability to access the Internet). If you are unable to use the Share 360 system to submit your Full Proposal, please notify the Foundation. If the problem cannot be resolved, you will be instructed to send the Full Proposal to the Foundation's mailing address using regular mail (click on the CONTACT button above for the Foundation's mailing address). If you are asked to mail in the Full Proposal, please use a format that is easy to scan (i.e., unbound, light colored paper not exceeding 8.5 x 11 inches in size with double-spaced text arranged in a single column).

Good luck in creating your Full Proposal. As always, if you need assistance, please do not hesitate to call or write our office using the contact information available by clicking on the CONTACT button above.

*Proposed Tracking Parameter - all projects are tracked using the Project Tracking Module within the Foundation's Share 360 web-based data organization and storage system. It is for this reason that all projects must have a tracking parameter—some way to quantitatively track the progress of your project. Projects have been successfully tracked using such tracking parameters as “number of hours worked,” or “number of clients served,” or even “number of workshops given.” If you are uncertain about the type of Project Tracking Parameter that would be appropriate for your project, please do not hesitate to contact the Foundation for suggestions (click on the CONTACT button above). You may want to visit the Project Tracking Module within Share 360 as our guest to get an idea for the types of tracking parameters that other organizations are currently using to track their projects. To access the Share 360 system, click on the HOME button above, and then click on the SHARE 360 button along the left-hand side of the page.

In arriving at a Project Tracking Parameter, organizations should keep in mind that the tracking parameter they establish for the entire project (for example, say, 100 hours for the entire project) will be divided up (in some way) among the number of quarters used for the Project Timeline (see below). If a project has a timeline that extends across two quarters (six months), then an even distribution of the Total Project Tracking Parameter would allocate 50 hours to each quarter as a tracking parameter for that particular quarter. Distribution of the Total Project Tracking Parameter does not have to be made evenly. In the above example, 75 hours could have been allocated to quarter one with the remainder (25 hours) going to quarter two. In this way “off periods” (like summer break for school-based projects) can be accommodated. In all cases, the total of the quarter tracking parameters must equal the tracking parameter for the entire project. A Total Project Tracking Parameter of “one workshop” for a project that extends across four quarters (twelve months) would not be acceptable. It may, however, make sense to break the workshop into smaller tasks or steps—say, planning, site selection, advertising, volunteers, evaluation, and reporting—as a way of arriving at an appropriate Project Tracking Parameter. We do not expect that you will have the Project Tracking Parameter set in stone at the Full Proposal stage, however, we do encourage organizations to give the matter some thought as they put the Full Proposal together.

**Project Timeline - all projects are tracked within the Share 360 Project Tracking Module using a quarter system. Each quarter is three months long. Quarters can start on the first day of any month of the year. Level One grants (see the Detailed Giving Guidelines for a description of the various giving levels) are restricted to one quarter (a three month period). A Full Proposal is not generally required to be considered for funding at Level One. Level Two and Level Three grants can have a timeframe that extends across one, two, three, or four quarters (effectively three, six, nine, or twelve month timeframes). Projects cannot extend past twelve months unless approved by the board. In considering the project timeline, organizations are asked to choose a timeframe that is either one, two, three, or four quarters long.

***Budget - If this grant is to be used in conjunction with other grants to bring about the successful completion of a particular project, then the budget should clearly show not only a breakdown for how the funds from the FHL Foundation will be used, but also a breakdown for how the funds from other funding sources will be used.